Personal Assistant

Địa điểm làm việc

Remotely

Mô tả công việc

Job description:

We are seeking a reliable and detail-oriented Admin and Accounts Assistant to support our operations in the offshore and offshore property industry. This role is ideal for an individual with strong administrative skills, a basic understanding of bookkeeping, procurement experience, and proficiency in HR software. You will play a crucial role in maintaining efficient office operations, ensuring smooth financial processes, and supporting procurement activities.

Responsibilities:

• Admin Support:

– Handle general administrative tasks, including scheduling, office correspondence, and organizing meetings.

– Maintain and manage office supplies, ensuring timely procurement of necessary items.

– Assist in filing and organizing both physical and electronic documents.

– Support the HR team with basic administrative duties and maintain HR records in the HR software.

• Bookkeeping:

– Assist in maintaining financial records, including preparing and processing invoices and receipts.

– Monitor petty cash and prepare regular reconciliations.

– Support with monthly and quarterly financial reporting.

– Assist in preparing documents for audits and liaising with the accounting team for compliance.

• Procurement:

– Manage purchase orders and track procurement for office supplies and operational needs.

– Coordinate with vendors and suppliers to ensure timely delivery of goods and services.

Ensure proper documentation for all procurement activities and maintain an up-to-date inventory system.

• HR Software Management:

– Assist in maintaining employee records using HR software.

– Support in payroll processing by providing necessary documentation and data to the HR team.

– Ensure the timely update of employee leave records, attendance, and other HR-related tasks in the software.

Yêu cầu ứng viên

Must have

• Proven experience in administrative and accounts support roles, preferably in the offshore or property sector.
• Basic understanding of bookkeeping, invoicing, and financial record-keeping.
• Familiarity with procurement processes and vendor management.
• Proficient in using HR software (e.g., [specific software if applicable]).
• Excellent written and verbal communication skills.
• Attention to detail and ability to work independently.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Desirable

• Experience in the offshore or property management industry.
• Knowledge of offshore regulations and compliance standards.

Quyền lợi ứng viên

• Opportunity to work in a dynamic, growing sector.
• Collaborative and supportive work environment.
• Competitive salary and benefits.
• This role offers a chance to grow within a dynamic sector while honing your administrative and accounting skills in a specialized field. If you are a proactive, organized individual with a passion for supporting office operations and financial tasks, we encourage you to apply.
• Salary: 400 – 600 SGD or more based on experience